Education Reimbursement Program Policy

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Foxhole Technology provides Full Time Employees $2,500 per calendar year (January 1 - December 31) for continuing education in an accredited college or university that leads to a degree, or a higher level of education (AA, BA, BS, MA, MS, PhD)

This program DOES NOT allow for reimbursement of Technical Training and/or Certification courses or tests; and/or Certification renewals/recertifications. (This is covered under our Training and Certification Program)

To be eligible for this program:

  1. You must be a Full Time Employee of Foxhole Technology for at least 90 days.

  2. The degree you are pursuing must align with the job responsibilities for your position.

  3. The requested courses must be officially approved by the Program Manager for your contract, via the iCIMS portal.

To be eligible for reimbursement:

  1. You must be employed by Foxhole Technology at the time of completion, and for the stated timeframes – based on the dollar value of the educational course for which you have been reimbursed, or you must repay Foxhole Technology the prorated amount of reimbursed monies for course received, based on your course completion date and end date with Foxhole Technology. This repayment policy is enforceable, and failure to repay will result in legal action and/or liens that can adversely impact your credit rating and/or your security clearance. 

  2. You must upload your certificate of completion, official grade and receipts to be eligible for reimbursement.

  3. You must have a grade of a "B" or better to be eligible for reimbursement.

Program Policy:

  1. All educational classes must be approved by the Program Manager for your contract PRIOR to enrollment to qualify for reimbursement. Once you have submitted your request via the iCIMS portal, your Program Manager will Approve or Not Approve your request, also via the iCIMS portal, and you will be notified of the action. If approved, you may enroll in the course.

  2. Courses and testing cannot interfere with, or impact, the weekly billable hours required (40) to maintain FTE status with Foxhole Technology and the client.

  3. Additionally, attendance in classes cannot interfere with your normal duty hours. If you are taking a class during the duty day, or missing work to take a test, you will need to take PTO for that time, as this is also not covered by the program.

  4. When choosing an educational class, please be sure the institution is ACCREDITED and that it is local to your commuting area or provides classes online, as travel, parking, lodging, etc. expenses are not allowable under the Education Reimbursement Program. All classes must be successfully completed, and with expense report submitted via JAMIS by December 15 to qualify for reimbursement.

  5. You must submit an expense report via JAMIS once you have successfully completed the course. The expense report must include the following attachments: 1) proof of class completion; 2) official transcript of grade for the class (must have a "B" or better grade to be eligible); 3) receipts for costs incurred.

  6. Once you have submitted your expense report with all required attachments, you will receive reimbursement for your expenses (up to $2,500 per calendar year) for continuing education courses/classes. Additional expenses/receipts submitted that exceed the $2,500 maximum will not be reimbursed. 

  7. Within 30 days of completion of education class, you will receive a link to a form to rate the course. You must submit this form within three days of receipt. 

  8. You must remain a Full Time Employee employee for up to 12 months, dependent on cost, after successful completion of the course you have received. Courses under $500 do not require repayment. If you depart Foxhole Technology prior to the payback schedule specified below, you must repay the money reimbursed, on a prorated basis, the total cost of training and/or certification Foxhole Technology has reimbursed to you, based upon your completion date and last date of employment with Foxhole Technology. This repayment policy is enforceable, and failure to repay will result in legal action and/or liens that can adversely impact your credit rating and/or your security clearance. 
    – $500 and Under = No Repayment Commitment
    – $501-$1,000 = 6-month commitment
    – $1,001-$2,500 = 12-month commitment

Reimbursement for individual, organizational membership dues are not allowable, and will not be reimbursed.
Examples of non-reimbursable expenses include: cost of tools or supplies which may be retained by the employee upon completion of the course; meals, lodging or transportation; recreation or health fees; organizational/membership fees; parking fees; cap and gown fees; application fees; activity fees; late registration fees; and finance charges. No reimbursement is provided if you receive a “C,” “D,” “F” or “Incomplete” for courses, or if you do not pass the test to obtain the official grade. In addition, you receive no reimbursement if you fail to submit the reimbursement form. Maximum reimbursement depends on employment status at the time of reimbursement. The course counts during the calendar year in which it ends.

To make a request you must login via your employee profile on iCIMS and click on the Education Reimbursement Request button under the Internal Forms and Programs section.